City Council Meeting Minutes

Monday, July 21, 2008
Albertville City Hall 7:00 PM

PLEDGE OF ALLEGIANCE – CALL TO ORDER

Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance.

ROLL CALL

PRESENT: Mayor Ron Klecker, Council members John Vetsch, Dan Wagner, and Tom Fay, Assistant City Engineer Adam Nafstad, City Planner Al Brixius, City Attorney Mike Couri, City Administrator Larry Kruse, and City Clerk Bridget Miller

ABSENT: Council member LeRoy Berning

RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS - no comments

Mayor Klecker noted there was no one present for the meeting; therefore no recognitions, presentations, or introductions were necessary.

CITIZEN FORUM

Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the Council that was not already on the agenda.

There was no one present in the audience that wished to speak to the City Council regarding an issue that was not already scheduled on the agenda.

AMENDMENTS TO THE AGENDA

Mayor Klecker asked if there were any amendments to the agenda. Upon hearing no comments from the Council, Mayor Klecker asked for a motion to approve the July 21, 2008 regular City Council agenda as presented.

MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Monday, July 21, 2008 regular Albertville City Council agenda as presented. Motion carried unanimously.

MINUTES

July 7, 2008 Committee of the Whole minutes

July 7, 2008 regular City Council minutes

Mayor Klecker asked the Council if they noticed any changes needed to be made to the Monday, July 7, 2008 Committee of the Whole or the Monday, July 7, 2008 regular City Council minutes. Upon hearing no comments from the Council, Mayor Klecker then asked for a motion to approve the July 7, 2008 Committee of the Whole and the July 7, 2008 regular City Council minutes as presented.

After taking a second look at the minutes Mayor Klecker brought up the fact there may be a slight typo on page 3 of the Council packet, which was the Committee of the Whole minutes. Klecker felt the word “of” did not read appropriately in the context of the sentence. City Clerk Miller acknowledged the typo and would correct the verbiage.

MOTION BY Council member Wagner, seconded by Council member Vetsch to approve the Monday, July 7, 2008 Committee of the Whole minutes as amended, which a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously.

MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Monday, July 7, 2008 regular City Council minutes as presented, which a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously.

CONSENT AGENDA

*CONSENT AGENDA
All items with an asterisk (*) are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda.

Mayor Klecker asked the Council members if there were any items they wanted pulled from the July 21, 2008 Consent Agenda. Upon hearing no comments from the Council, Mayor Klecker asked for a motion to approve the July 21, 2008 Consent Agenda as presented.

MOTION BY Council member Vetsch, seconded by Council member Fay to approve the Monday, July 21, 2008 Consent Agenda as presented and included in the Council packet. Should there have been items pulled, the item would be removed from the General Order of Business and considered in its normal sequence on the agenda, which would require a separate motion. Motion carried unanimously.

DEPARTMENT BUSINESS

FIRE DEPARTMENT – no comments

PUBLIC WORKS DEPARTMENT – no comments

UTILITIES DEPARTMENT (WWTP) – no comments

BUILDING DEPARTMENT

* Accept the Building Official’s Report dated July 10, 2008

MOTION BY Council member Vetsch, seconded by Council member Fay accepted the Building Official’s Report dated July 10, 2008 as presented in the Monday, July 21, 2008 regular City Council packet. Motion carried unanimously.

FINANCE DEPARTMENT

* Approve the Monday, July 21, 2008 Payment of Claims (bills) for check numbers 025900 to 025967

MOTION BY Council member Vetsch, seconded by Council member Fay authorizing the Monday, July 21, 2008 Semi-monthly Payment of Claims (bills) for check numbers 025900 to 025967 as presented except the bills specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. The checks and supporting documents will be scanned and kept electronically on file in the office of the Finance Director. Motion carried unanimously.

* Accept a Donation from the Albertville Knights of Columbus in the amount of $3,000 and deposit the donation of $3,000 to the Albertville Friendly City Days fund (805)

MOTION BY Council member Vetsch, seconded by Council member Fay accepting a Donation from the Albertville Knights of Columbus in the amount of $3,000 and deposit the donation of $3,000 to the Albertville Friendly City Days fund (805). Motion carried unanimously.

CITY CLERK – no comments

CITY COUNCIL – no comments

PLANNING AND ZONING

* Approve Resolution No. 2008-037 entitled a Resolution Approving City Hall Addition Final Plat Located at Southeast Corner of 60th Street NE and Main Avenue NE within the Albertville city limits

MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2008-037 entitled a Resolution Approving City Hall Addition Final Plat Located at Southeast Corner of 60th Street NE and Main Avenue NE within the Albertville city limits as presented except the items specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously.

Accept the City Planner’s Monthly Report

Mayor Klecker asked the Council members if they had any questions or concerns regarding the City Planner’s Monthly Report. Klecker did not hear any comments from the Council; therefore the Council members accepted the City Planner’s Monthly Report dated July 11, 2008 as it was presented in the Monday, July 21, 2008 City Council packet.

ENGINEERING

* Approve Resolution No. 2008-038 entitled a Resolution Awarding Contract Low Bid for 2008 Overlay Project

MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2008-038 entitled a Resolution Awarding Contract Low Bid for 2008 Overlay Project (Oman Brothers Paving, Inc. of Albertville, Minnesota bid received was in the amount of $113,910.00) as presented except the items specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously.

* Approve Resolution No. 2008-039 entitled a Resolution Awarding Contract Low Bid for 2008 Sealcoat Project

MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2008-039 entitled a Resolution Awarding Contract Low Bid for 2008 Sealcoat Project (Pearson Bros, Inc., of Hanover Minnesota bid was in the amount of $117,079.70) as presented except the items specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously.

Accept the Assistant City Engineer’s Progress Report

Mayor Klecker inquired if the Council members had any questions for the Assistant City Engineer, which the Council had no comments. In summary, the Council members accepted the Assistant City Engineer’s Progress Report dated Friday, July 11, 2008 as presented in the Monday, July 21, 2008 regular City Council packet.

LEGAL

Approve Resolution No. 2008-040 entitled a Resolution Adopting a Special Assessment for SAC and WAC Charges to Lot 4, Block 1, Albertville Marketplace (a.k.a. Emma Krumbees), which includes approval of an Assessment Agreement, Emma Krumbees Restaurant SAC and WAC Charges

City Attorney Couri began by reporting that the Developer-owner of Emma Krumbees has requested, through Phil Morris of Albertville Marketplace, for an Assessment Agreement for SAC and WAC Charges for the Emma Krumbees Restaurant. Couri went on to state that these charges are normally due when the building permit is pulled. Couri reminded the Council that the City has made such accommodations in the past for other restaurants within Albertville. By Assessing the SAC and City’s portion of WAC is a way to cushion the large upfront charges to be spread over a period of years. This Assessment would be over a three (3) year period with interest at 6.2%, which is consistent with the current City’s finances.

Couri continued by noting the decision to Special Assess the SAC and WAC fees is entirely at the discretion of the City Council. Included with the Special Assessment is an Assessment Agreement that Emma Krumbees or Developer (Blaine) would agree and sign a waiver of its right to appeal the special assessment.

Council wanted to make sure that Emma Krumbees understood it is the City’s portion of the Water Access Charges that would be assessed and that the City cannot assess the Joint Powers Water Board portion of the WAC fees.

Couri confirmed that the applicant understood that the Developer (Blaine) shall pay the Joint Powers Water Board portion of WAC fees to the City prior to the issuance of the building permit for construction of the Emma Krumbees building by the City.

After reviewing the Assessment Agreement for Emma Krumbees Restaurant SAC and City’s portion of WAC Charges; and Resolution No. 2008-040, Mayor Klecker asked the Council members for a motion to approve the two documents.

MOTION BY Council member Fay, seconded by Council member Wagner to approve the Assessment Agreement, Emma Krumbees Restaurant SAC and WAC Charges; and Resolution No. 2008-040 entitled a Resolution Adopting a Special Assessment for SAC and WAC Charges to Lot 4, Block 1, Albertville Marketplace (a.k.a. Emma Krumbees Restaurant), which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously.

ADMINISTRATION

Authorize the Request to Advertise and Solicit Bids for a City-wide Waste Hauler (Garbage) Collection Service

City Administrator Kruse gave an overview of a proposal for the City of Albertville to go to a City-wide Garbage and Single-sort Recycling Collection. Kruse was looking for authorization from the Council to allow staff to advertise and solicit bids for a City-wide Garbage Collection and Single-sort Recycling Collection to be done by one licensed garbage hauler. Other considerations would be to pass the fees onto the homeowners through the utility bill.

Kruse brought up the fact that there are four to five licensed waste haulers that service Albertville residents, which means there are four to five companies traveling the same route with loaded trucks causing unnecessary wear and tear of City streets. This collection of garbage would be residential at this time, commercial and industrial operations are not contemplated by this contract.

Kruse pointed out that it would be one of the City’s purposes to accomplish the state, city, and county goals; while minimizing wear and tear to the streets, roads, and private drives within the City. Furthermore, having a mandatory collection service is a successful way to insure that all City residents have an approved way to dispose of their garbage and eliminate indiscriminate dumping.

In summary, Kruse reported that amending the 2005 Albertville Municipal City Code and going with city-wide garbage and recycling collection service does not prevent a resident from hiring a separate waste hauler for their garbage removal. Staff anticipates that nearly 100% of the residents will use the city’s garbage services, provided the bids are cost-effective and Council directs staff to prepare an ordinance changing the City Code to allow for City-wide collection of garbage and recyclables.

Council wanted to inquire whether the bidders or vendors would have an opportunity to express their opinions or concerns with the City-wide Garbage and Recycling Collection. Council recalled Albertville attempting this type of service years ago and as you can see was not passed.

MOTION BY Council member Wagner, seconded by Council member Fay to authorize staff to advertise and solicit bids for City-wide garbage collection and single source recycling collection by one licensed garbage hauler with the goal that if the bids are financially advantageous to implement city-wide collection on January 1, 2009, and to include a workshop that would allow the vendors an opportunity to express their opinion in regards to the City-wide Garbage and Single-sort Recycling Collection. Motion carried unanimously.

CITIZENS OPEN FORUM

There were no concerns or issues from audience members that needed to be continued.

ANNOUNCEMENTS and or UPCOMING MEETINGS

Mayor Klecker asked the Council to review the upcoming meetings and calendar of events, which Klecker did note that the dates for September were off. Klecker directed the City Clerk to research and correct for the next agenda.

July 2008
21 6:00 p.m. Committee of the Whole & Albertville Fire Department
21 7:00 p.m. City Council meeting
28 6:00 p.m. Joint Powers Water Board meeting
28 7:00 p.m. Committee of the Whole Workshop (cancelled)

August 2008
4 7:00 p.m. City Council meeting
5 7:00 p.m. Election Judge Training
11 6:00 p.m. STMA Ice Arena Board meeting
11 7:00 p.m. City Council Budget Workshop (continued)
12 7:00 p.m. Planning and Zoning Commission meeting
18 7:00 p.m. City Council meeting
25 6:00 p.m. Joint Powers Water Board meeting
25 7:00 p.m. City Council Budget Workshop (continued, if necessary)
26 8:00 a.m. Filing for Candidacy Opens

September 2008
1 all day Labor Day observed – City Offices closed
4 7:00 p.m. City Council meeting
9 7:00 a.m. Polls Open – Primary Election
9 5:00 p.m. Filing for Candidacy Closed
9 8:00 p.m. Polls Close – Primary Election
11 6:00 p.m. STMA Ice Arena Board meeting
12 7:00 p.m. Planning and Zoning Commission meeting
18 7:00 p.m. City Council meeting
25 6:00 p.m. Joint Powers Water Board meeting
25 7:00 p.m. Committee of the Whole Workshop (tentative)
29 6:00 p.m. Jt. City of Albertville; City of St. Michael and
STMA School Board meeting (School Board Room)

ADJOURNMENT

MOTION BY Council member Wagner, seconded by Council member Vetsch to adjourn the Monday, July 21, 2008 regular City Council meeting at 7:30 p.m. Motion carried unanimously.

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